Wedding Planner Shares Things to Watch Out for When Picking a Venue

Wedding ceremony Planner Shares Issues to Watch Out for When Selecting a Venue

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  • I am a marriage planner, and there are issues to think about and be careful for when selecting a venue.
  • Be sure to know what you’re shopping for together with the area and when your funds are due.
  • A venue ought to respect your love and should not make you are feeling like you have to ebook in a rush.

Reserving a venue is usually the primary main selection a pair makes when planning a marriage.

As a marriage planner who’s organized over 50 marriage ceremonies, this is what I believe {couples} ought to take into account when deciding the place to tie the knot, plus some crimson flags to be careful for:

A venue needs to be respectful of your love and identities 

Sadly, many venues proceed to make {couples} really feel actively unsafe and unseen.

For instance, a venue could provide a “bridal” room to prepare in, despite the fact that many {couples} do not embody somebody who identifies as a bride or the area’s gendered decor. Or possibly the coordinator will solely make eye contact with and direct questions to at least one particular person.

You realize this, nevertheless it bears repeating: Your love deserves higher.

It is as much as you if you wish to inform the place why you took your 1000’s of {dollars} elsewhere, however regardless, be cautious of homophobia, racism, and sexism as you analysis venues.

It’s best to know what you’re really paying for when reserving an area

Wedding venue with lots of white chairs around tables with flowers

Be sure to know whether or not seating and tables are included with the venue.


Many {couples} embark on planning a marriage solely to blow their entire price range on a venue. So earlier than you schedule any excursions, get proper along with your funds.

Be clear on what you really wish to purchase in your wedding ceremony and do not tempt your self with choices that merely will not work, even when they’re lovely. Then, once you begin touring venues, be clear about what you are really paying for.

Is that this a venue that gives tables and chairs or are you liable for renting these gadgets your self? What about tablecloths, napkins, and A/V gear? Will this place want a dance flooring? How a few tent? 

Take into account all of those prices when making your choice.

Be sure to’re clear about how a lot cash you owe and when it is due

With a venue contract, the primary factor I search for is how a lot is due and when. That is extraordinarily necessary within the period of COVID-19 because it’s a lot simpler to get a reimbursement that you simply by no means paid.

The overwhelming majority of venues would require a deposit, then the remainder of the cash will not be due till a lot nearer to the marriage — often no prior to 60 days earlier than the occasion, however I’ve seen as early as 120 days or, in a single notable expertise, six months.

Know that what you owe and when it is due will change if the venue can be offering any meals or beverage service. Often, that little bit of the invoice is due even nearer to the marriage — usually two weeks — in addition to after the occasion, if you happen to’re paying for an open bar. 

It is price checking the COVID-19 clause in case you have to reschedule or cancel

More and more, the reply to, “What if COVID-19 upsets our wedding ceremony plans?” goes to be, “You knew what you had been moving into, so we’re now not waiving rescheduling charges, and any cash you’ve got paid us is nonrefundable.” 

There can be exceptions to this rule — like if authorities steerage actually makes it unlawful to host your occasion — however even then, verify your contract to see if there’s something particular to COVID-19 that you have to know. 

Should you’re confused in regards to the wording of the venue’s coverage within the contract, ask for clarification. High quality distributors have high quality solutions.

Please needless to say this (doubtlessly upsetting) response shouldn’t be as a result of your venue and wedding ceremony distributors are imply — it is as a result of they’re simply individuals.

Some institutions would require occasion insurance coverage

Drinks at a table with pitchers at wedding venue

Some venues require alcohol-specific legal responsibility insurance coverage.

Volodymyr Hlukhovskyi/Shuttershock

This is not a crimson flag, however many venues require {that a} couple purchase what’s generally known as occasion insurance coverage, in addition to further alcohol-specific legal responsibility insurance coverage.

It is a separate buy from insurance coverage to cowl if you happen to reschedule or cancel the marriage.

A venue that requires occasion insurance coverage will probably embody particular particulars within the contract, like how a lot you have to insure for and who must be on the coverage.

You’ll be able to anticipate to pay between $100 and $175 for the coverage itself.

A venue shouldn’t put unneeded stress on you to ebook

Should you’ve been researching 2022 wedding ceremony planning for greater than 5 minutes, you’ve got in all probability hit a headline in regards to the wedding ceremony growth and are questioning if it is true.

Lots of people are reserving weddings, however that does not imply all distributors are swamped. Although competitors could be greater in 2022, it isn’t a lot that you have to rush into decisions that do not serve your targets.

So be cautious of venues that make you are feeling such as you’re doomed if you happen to do not ebook instantly. They’re probably not mendacity in regards to the demand, however that in all probability is not the sort of vibe you wish to take care of for the remainder of your wedding-planning expertise.

You could know the place the trash, recycling, and compost goes forward of time

Do not be stunned if a venue has very specific guidelines on waste.

Some could request that you simply take all the glass and cardboard with you once you depart or solely use sure trash cans.

This does not need to be a deal breaker, however it’s data that you simply, your accomplice, and anybody who’s offering meals should know. 

Concentrate on when you may enter and when you have to exit the occasion area


It’s best to in all probability finish your social gathering an hour earlier than you have to be out of the venue.

FG Trad/Getty Pictures

Know when you may get entry to the venue — often a block of hours on the marriage day — and when you have to be out by. It’s best to finish the social gathering an hour earlier than then so there’s time to wash up.

Some venues additionally require that music be lowered or fully turned off at a sure time, which might kill the temper for some {couples}.  

Different venues could have particular guidelines on when you may host a rehearsal within the area that won’t align with what you and your accomplice keep in mind.

One place I do know requires that every one rehearsals occur on Thursdays, which frequently would not work for {couples} who’ve a good variety of company touring into city for a weekend wedding ceremony.  

Be sure to perceive who the venue coordinator is and their function

Almost all locations have a venue coordinator, who’s your level of contact and could also be on-site throughout your wedding ceremony. This isn’t the identical as a marriage coordinator.

A venue coordinator is liable for issues associated to the area, like turning on the lights, monitoring the temperature, and locking up on the finish of the night time. They don’t seem to be in control of establishing decorations, checking in with distributors, and ensuring you keep on time.

You and your accomplice needs to be clear about who’s in your vendor workforce and who’s doing what.